Vestry minutes – 3/21/2017

Vestry Members: Clare Andreasson, Maria DiStefano-Post, Eddie Grim, Sue Kelly, Michael Mittelstaedt, Jeff Tibbits, Marian Vermeulen, Bill Smith, James Deaton, Karl Bastian, Kathryn Holl, Jeff Wescott (Absentees in Italics)

Guests Present: None
Staff Present: Ann Hackett
Clergy Present: Carlton Kelly

Scripture & Study:
None for this meeting with the late start.

Approve/Amend the Agenda:
The March 21, 2017 agenda was approved by acclamation with one correction. A conversation with the Rt. Rev. Whayne Hougland, Bishop, and The Rev. Canon William J. Spaid, Canon to the Ordinary, took place prior to the vestry meeting.

The minutes for the February 21, 2017 meeting were approved by acclamation.

Rector Report:
Carlton shared that reimbursement for consulting services provided by Lee Taft was covered by special gifts and donations outside our budgeted giving.

Treasurer’s Report:
Mark Stackable not in attendance.

Parish Administrator Report:
Ann presented the Parochial Report which is annually submitted to the diocese.

Ann reviewed the Financial Information Comparison Report with the Vestry, which provides a summary of operating revenue and non-operating revenue and determines our diocesan pledge. Over the past year the church has had healthy accounts, with more revenue than expenses due to a number of factors including staff attrition.

Membership counts were reviewed and adjusted for 2016. People who worship, and give, no matter the amount, are considered active members in our midst even though they may not have sought membership through a rite of passage.

MOTION: Marian Vermeulen moved and Michael Mittelstaedt seconded a motion to approve the 2016 Parochial Report. Motion passed.

Newcomer Breakfast coming up on April 8, 2017.

Senior Warden Report:
The church has received significant donations and pledge increases to help cover the budget deficit. As a result, we now have a fully balanced budget with no need to use funds from last year to cover salaries and expenses for 2017. Funds saved from last year will be available for repairs to the roof if needed.

Sympathetic with the budget issues, the Episcopal Peace Fellowship asked if they might have an allotment of $200 rather than $300 for 2017.

MOTION: Bill Smith moved and James Deaton seconded a motion to give the Episcopal Peace Fellowship $200. Motion passed.

MOTION: Eddie moved to reaffirm the online motion made by Jeff Wescott and seconded by Bill Smith to allot an $8000 donation to pay down the principal of the loan. Motion passed.

Vestry needs to replace Jeff Wescott, vestry representative on the Foundation Board, because of a time conflict. Kathryn Holl volunteered.

MOTION: Bill Smith moved and Marian Vermeulen seconded a motion to remove Jeff Wescott from the Foundation Board because of a time conflict and replace him with Kathryn Holl. Motion passed.

The vestry needs to have an alternate representative to the diocesan convention in the event that Jeff Wescott cannot attend. Clare Andreasson volunteered to be the alternate.

There has been positive feedback from parishioners to the meeting held on 2/26 following the 10 am service.

Junior Warden Report: None

Rector Search Committee Report:
Marian shared that the committee extended the posting date because they decided to pay for a featured ad on a popular Episcopal news and media website.

They are working on interview questions.

There have been questions from parishioners about the numbers of candidates that have applied but this cannot be disclosed due to the vulnerability of information for the candidates and the importance of privacy.

Old Business:
Karl Bastian is working on researching information about advertising in bulletins.             Questions about whether or not we can do that internally.

New Business: None
Forum for Congregational Concerns: None
Follow-up & Follow-through: None

The Lord’s Prayer followed by dismissal at 9:10 pm.

Respectfully submitted,

Michael Mittelstaedt
Vestry Clerk






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