Vestry minutes – 8/15/2017

August 15, 2017
Feast Day of St. Mary the Virgin
6:00 pm

Vestry Members: Vestry Members:  Clare Andreasson, Karl Bastian, James Deaton, Maria DiStefano-Post, Eddie Grim, Kathryn Holl, Sue Kelly, Michael Mittelstaedt, Bill Smith, Jeff Tibbits, Marian Vermeulen, Jeff Wescott (Absentees in Italics)

Guests Present: Canon William Spaid
Staff Present:  Ann Hackett, Parish Administrator
Clergy Present: The Rev. Carlton Kelley

Prayer and Check-in:
Clare opened with prayer and we checked in with one another.

Approve/Amend the Agenda:
The minutes from 7/18/17 were approved by acclamation.
The agenda for 8/15/17 by was approved by acclamation.

Rector Report:  None

Treasurer’s Report:  Mark Stackable

The Finance Committee reported that the “Contributions from Pledges” is significantly down, year-over-year, and shows a two-and-a-half year downward trend.  Mark reiterated that, while Grace enjoys some capital growth, cash conservation remains imperative.

Karl Bastian reassured Mark that the Stewardship Committee is, indeed, up and running and planning preliminary activities for our stewardship drive.

Mark shared with us the F.C. conversation about the recommendation from the Rector Search Committee that the Vestry consider 1) a signing bonus and 2) increasing compensation as the Vestry revises the Rector compensation package.  Mark said that “signing bonuses”, as such, are subjective to each candidate and can be offered in a variety of ways.

Parish Administrator Report: 

The City of Traverse City will replace a portion of the water service line that serves Jubilee House, switching out galvanized steel (which includes a lead gooseneck connection) to 1” copper. Alpers Excavating is contracted to do the City’s portion; Grace has to cover the cost from JH to curbside. Eddie moved that the Vestry accept Alpers’ proposal quote of $2,325.00 to install a new one-inch copper water line from JH to curb stop into the Jubilee House.  Jeff T. seconded. Motion carried.

Rev. Carlton Kelley’s departure makes necessary adjustments to various financial accounts. Ann Hackett provided the Vestry with a list of those who will have signature privileges on various financial accounts. James moved the Vestry accept this list of names.  Eddie seconded. Motion carried.

Supporting LOVE INC: Discussion tabled, in view of the length of this meeting.

Ann Hackett also gave the Vestry updates on the following items:

–Kathy Will’s efforts to improve the music/sound system in the sanctuary.

–A ‘Thank You” note from Safe Harbor, acknowledging the contribution from Grace Church for the new permanent shelter.

–Finale of the annual audit, due by September.

–The progress on fixing the leaking Sanctuary roof.

–Brown House bathroom remodeling progress.

–Jubilee House emergency exit progress.

–Stewardship Committee’s Campaign, chaired by Karl Bastian, has begun its work.

–Our insurance claim for sewage backup on June 23.


Senior Warden Report: 

Supply Clergy:  Clare was pleased to report that our Bishop has granted special permission for the Rev. D. Edward Emenheiser to preside at services for October 14/15, and that Fr. Ed has joyously accepted! With the hiring of Rev. LaRae Rutenbar and the continuing work of Rev. David Lillvis and Rev. Meredith Hunt, Grace Church is well-supplied with clergy.

Brown House:  Several parishioners have suggested using the lower apartment of the Brown House be adapted for Rev. Rutenbar’s use, rather than house her at the Park Place on her weekends with us.

Participation Needs: Clare asked the Vestry to consider stepping into the great need for LEMs, ushers, lectors, and greeters.

Better Jubilee Ministries Connections: Eddie, James, and Bill have devoted time and attention to JH and its ministries and this has been well-received. Clare has asked the Vestry to look at ways to foster work on fostering even better connections between the Vestry and these other essential ministries at Grace.

Adult Ministry Offerings: Clare let the Vestry know of several conversations she has had with people who would like some kind of adult formation “classes” on Wednesday nights. She encouraged the Vestry to begin thinking and creatively brainstorming ways to address this need in our parish.

Junior Warden Report:
150th Anniversary Committee Update:  The next big event is the installation of a timeline of Grace Church.
The Great Grace Parish Picnic is Sept 9, 2017 at 5:30 pm in the Grace Church parking lot in a tent.

Community Open house and Old Fashion Hymn Sing with potluck—Saturday and Sunday, October 14-15.

Communications Committee Update: The Grace Church Directory is making progress.

Old Business:

New Business:

Forum for Congregational Concerns:

Rector Search Committee:
Discussion about our desire for members of the Vestry to meet with the leadership of the RSC, along with spiritual advisor Rosemary Hagan, to discuss how best to move forward with the search for our new Rector.  A motion was made by Eddie Grim and seconded by Bill Smith to request that the RSC continue to pause in its work until after this meeting, tentatively scheduled for Wednesday evening, August 23.  Motion passed.

Follow-up & Follow-through:

Fr. Kelley closed the meeting with prayer.
This was followed by dismissal at 9:15 pm.

Respectfully submitted,
Jeffrey Wescott
Temporary Substitute Vestry Clerk





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